Tag: apps

• Give me your answer, do

  February 9, 2025

  

  For better or worse, I’m getting a bit of a reputation as ‘the AI guy’ in my immediate institutional sub-area. Depending on how charitable you’re feeling, this could be seen as very generous or wildly unfounded. I am not in any way a computer scientist or expert on emergent consciousness, synthetic cognition, language models, media generators, or even prompt engineering. I remain the same old film and media teacher and researcher I’ve always been. But I have always used fairly advanced technology as part of anything creative. My earliest memories are of typing up, decorating, and printing off books or banners or posters from my Dad’s old IBM computer. From there it was using PC laptops and desktops, and programs like Publisher or WordPerfect, 3D Movie Maker and Fine Artist, and then more media-specific tools at uni, like Final Cut and Pro Tools.

  Working constantly with computers, software, and apps, automatically turns you into something of a problem-solver—the hilarious ‘joke’ of media education is that the teachers have to be only slightly quicker than their students at Googling a solution. As well as problem-solving, I am predisposed to ‘daisy-chaining’. My introduction to the term was as a means of connecting multiple devices together—on Mac systems circa 2007-2017 this was fairly standard practice thanks to the inter-connectivity of Firewire cables and ports (though I’m informed that this is still common even through USB). Reflecting back on years of software and tool usage, though, I can see how I was daisy-chaining constantly. Ripping from CD or DVD, or capturing from tape, then converting to a useable format in one program, then importing the export to another program, editing or adjusting, exporting once again, then burning or converting et cetera et cetera. Even not that long ago, there weren’t exactly ‘one-stop’ solutions to media, in the same way that you might see an app like CapCut or Instagram in that way now.

  There’s also a kind of ethos to daisy-chaining. In shifting from one app, program, platform, or system, to another, you’re learning different ways of doing things, adapting your workflows each time, even if only subtly. Each interface presents you with new or different options, so you can apply a unique combination of visual, aural, and affective layers to your work. There’s also an ethos of independence: you are not locked in to one app’s way of doing things. You are adaptable, changeable, and you cherry-pick the best of what a variety of tools has to offer in order to make your work the best it can be. This is the platform economics argument, or the political platform economics argument, or some variant on all of this. Like everyone, I’ve spent many hours whinging about the time it took to make stuff or to get stuff done, wishing there was the ‘perfect app’ that would just do it all. But over time I’ve come to love my bundle of tools—the set I download/install first whenever I get a new machine (or have to wipe an old one); my (vomits) ‘stack’.

  * * * * *

  The above philosophy is what I’ve found myself doing with AI tools. I suppose out of all of them, I use Claude the most. I’ve found it the most straightforward in terms of setting up custom workspaces (what Claude calls ‘Projects’ and what ChatGPT calls ‘Custom GPTs’), and just generally really like the character and flavour of responses I get back. I like that it’s a little wordy, a little more academic, a little more florid, because that’s how I write and speak; though I suppose the outputs are not just encoded into the model, but also a mirror of how I’ve engaged with it. Right now in Claude I have a handful of projects set up:

  • Executive Assistant: Helps me manage my time, prioritise tasks, and keep me on track with work and creative projects. I’ve given it summaries of all my projects and commitments, so it can offer informed suggestions where necessary.
  • Research Assistant: I’ve given this most of my research outputs, as well as a curated selection of research notes, ideas, reference summaries, sometimes whole source texts. This project is where I’ll brainstorm research or teaching ideas, fleshing out concepts, building courses, etc
  • Creative Partner: This remains semi-experimental, because I actually don’t find AI that useful in this particular instance. However, this project has been trained on a couple of my produced media works, as well as a handful of creative ideas. I find the responses far too long to be useful, and often very tangential to what I’m actually trying to get out of it—but this is as much a project context and prompting problem as it is anything else.
  • 2 x Course Assistants: Two projects have been trained with all the materials related to the courses I’m running in the upcoming semester. These projects are used to brainstorm course structures, lesson plans, and even lecture outlines.
  • Systems Assistant: This is a little different to the Executive/Research Assistants, in that it is specifically set up around ‘systems’, so the various tools, methods, workflows that I use for any given task. It’s also a kind of ‘life admin’ helper in the sense of managing information, documents, knowledge, and so on. Now that I think of it, ‘Daisy’ would probably be a great name for this project—but then again…

  I will often bounce ideas, prompts, notes between all of these different projects. How much this process corrupts the ‘purity’ of each individual project is not particularly clear to me, though I figure if it’s done in an individual chat instance it’s probably not that much of an issue. If I want to make something part of a given project’s ongoing working ‘knowledge’, I’ll put a summary somewhere in its context documents.

  But Claude is just one of the AI tools I use. I also have a bunch of language models on a hard drive that is always connected to my computer; I use these through the app GPT4All. These have similar functionality to Claude, ChatGPT, or any other proprietary/corporate LLM chatbot. Apart from the upper limit on their context windows, they have no usage limits; they run offline, privately, and at no cost. Their efficacy, though, is mixed. Llama and its variants are usually pretty reliable—though this is a Meta-built model, so there’s an accompanying ‘ick’ whenever I use it. Falcon, Hermes, and OpenOrca are independently developed, though these have taken quite some getting used to—I’ve also found that cloning them and training them on specific documents and with unique context prompts is the best way to use them.

  With all of these tools, I frequently jump between them, testing the same prompt across multiple models, or asking one model to generate prompts for another. This is a system of usage that may seem confusing at first glance, but is actually quite fluid. The outputs I get are interesting, diverse, and useful, rather than all being of the same ‘flavour’. Getting three different summaries of the same article, for example, lets me see what different models privilege in their ‘reading’—and then I’ll know which tool to use to target that aspect next time. Using AI in this way is still time-intensive, but I’ve found it much less laborious than repeatedly hammering at a prompt in a single tool trying to get the right thing. It’s also much more enjoyable, and feels more ‘human’, in the sense that you’re bouncing around between different helpers, all of whom have different strengths. The fail-rate is thus significantly lowered.

  Returning to ethos, using AI in this way feels more authentic. You learn more quickly how each tool functions, and what they’re best at. Jumping to different tools feels less like a context switch—as it might between software—and more like asking a different co-worker to weigh in. As someone who processes things through dialogue—be that with myself, with a journal, or with a friend or family member—this is a surprisingly natural way of working, of learning, and of creating. I may not be ‘the AI guy’ from a technical or qualifications standpoint, but I feel like I’m starting to earn the moniker at least from a practical, runs on the board perspective.

• De-platforming is hard

  November 18, 2024

  

  I have two predilections that sometimes work hand in hand, and other times butt up against each other. The first is apps, tools, technology, all the shiny things; the second is a deep belief in supporting independent creators, developers, inventors, and so on. You can see fairly clearly here where the tensions lie.

  For a long time I’ve mainly indulged the former, while proselytising-but-not-really-acting-on the latter. I’ve done the best I can to try smaller, indie folx as much as possible, but the juggernaut of platform capitalism is a shrewd and insidious demon; one that is very, very difficult to exorcise.

  This year has been a period of learning and attempting to reorient and re-prioritise. The first big move was this site, which I desperately wanted to take off WordPress’s hosting. Having found a pretty good hosting deal elsewhere, it was only a few weeks of mucking about to transfer everything over.

  It’s ironic, in a way, that one of the first things I did after migrating the site was to install WordPress as a front-end system to keep everything running¹. I did give less corporate-affiliated, more indie and ethical alternatives a look and a try, but it was either too tricky at the time to convert the existing archive, or they just weren’t particularly intuitive to me. As at the time of this writing, I’ve been working with the WordPress platform personally and professionally for well over a decade: it’s hard to pull up roots from that foundation.

  A few weeks ago I was looking at my budget spreadsheet; I’m not necessarily pinching pennies or anything at the moment, but after spending most of my life not having any kind of financial system or oversight or instinct at all, this simple spreadsheet is nothing short of a miracle. I was tinkering with expense categories and absently flicked to app subscriptions, and was fairly shocked at the total I saw. This category includes pro/premium subscriptions for apps like Todoist and Fantastical, but also many others that I’ve accumulated, particularly in the last year or two as I’ve really built up my work and personal workflows and systems. Now this work is important, and as noted earlier I do love playing around with new apps, toys, and so on. But when you see an annual/monthly/fortnightly total like that where it’s not necessarily an ‘essential’ purchase, it can pull you up short.

  When I was re-jigging my old Raspberry Pi earlier in the year (possibly worth re-visiting that in a future post), I was keen to try and set it up as its own little server, running a bunch of little apps that might serve as a private, personal organisation/admin hub. Self-hosting is an awesome idea in theory and principle, but in practice, without a fairly hefty amount of sysadmin knowledge, it can be tricky. But emboldened by the desire to save some cash, I waded back into that world once more; not necessarily to set up a private server, but at least to load up some self-hosted alternatives to the larger expenses.

  I went in a little more prepared this time, doing some reading, watching a few videos, getting my head around things like package managers, Docker and its containers, Homebrew, and even basic command line usage. Some of the apps I tried were intriguing, some were intuitive and well-designed, others were a little more wireframe-like, but still generally performed their tasks pretty well. After trying maybe a dozen self-hosted apps, though, I’m still using only one, and in most of the other cases, I’ve retained my subscriptions to the apps I was using before.

  As with WordPress, it’s hard to shift to something new. But it’s particularly hard when much of your ‘system’ has been chugging along effectively for several months, even years. My own system is far from perfect. Many of the parts of the system talk to each other, sometimes seamlessly via a widget or integration, other times via some kind of jerry-rigged or brute force solution. But many of the parts don’t interact. It’s clean and pleasing sometimes; other times it’s messy and frustrating. But after fumbling around in the dark for many years, trying all sorts of different methods, apps, systems, modes, on- and off-line configurations, it basically comes down to the satisfaction of having a system that I constructed myself that works for me. That satisfaction is what makes it hard to tweak the way things work at the moment.

  Experiments are important, though, and through the various little adventures I’ve had this year—from tinkering with old PCs, Macs, and Pis, to starting to consolidate and catalogue my not-insignificant digital media collection, to trying out a few indie/self-hosted options—I’ve started to wade into a whole other ecosystem of hardware, software, workflows, philosophies, methods, and techniques. This feels like somewhere I can be curious, can learn, can experiment, can fail, can build and create, and find pathways to a system slightly less dependent on tech megaliths: something ethical, sustainable, adaptable, friendly, and fun.

  ---

  1. WordPress is both a corporation and a (supposedly) non-profit organisation. They’re usually differentiated via their URL suffixes, i.e. WP.com is the corp, WP.org is the nonprofit. WP.org offers their CMS tool open-source, so anyone can install on their web server regardless of host. That’s what I did for this site when I shifted. ↩︎

• On Procreate and AI

  August 27, 2024

  

  The team behind the powerful and popular iPad app Procreate have been across tech news in recent weeks, spruiking their anti-AI position. “AI is not our future” spans the screen of a special AI page on their website, followed by: “Creativity is made, not generated.”

  It’s a bold position. Adobe has been slowly rolling out AI-driven systems in their suite of apps, to mixed reactions. Tablet maker Wacom was slammed earlier this year for using AI-generated assets in their marketing. And after pocketing AU $47 million in investor funding in December 2023, Aussie AI generation platform Leonardo.Ai was snapped up by fellow local giant Canva in July for just over AU $120 million.

  Artist and user reactions to Procreate’s position have been near-universal praise. Procreate has grown steadily over the last decade, emerging as a cornerstone iPad native art app, and only recently evolving towards desktop offerings. Their one-time purchase fee, in direct response to ongoing subscriptions from competitors like Adobe, makes it a tempting choice for creatives.

  Tech commentators might say that this is an example of companies choosing sides in the AI ‘war’. But this is, of course, a reductive view of both technology and industries. For mid-size companies like Procreate, it’s not necessarily a case of ‘get on board or get left behind’. They know their audience, as evidenced by the response to their position on AI: “Now this is integrity,” wrote developer and creative Sebastiaan de With.

  Consumers are smarter than anyone cares to consider. If they want to try shiny new toys, they will; if they don’t, they won’t. And in today’s creative environment, where there are so many tools, workflows, and options to choose from, maybe they don’t have to pick one approach over another.

  Huge tech companies control the conversation around education, culture, and the future of society. That’s a massive problem, because leave your Metas, Alphabets, and OpenAIs to the side, and you find creative, subversive, independent, anarchic, inspiring innovation happening all over the place. Some of these folx are using AI, and some aren’t: the work itself is interesting, rather than the exact tools or apps being used.

  Companies ignore technological advancement at their peril. But deliberately opting out? Maybe that’s just good business.

• All the King’s horses

  March 18, 2024

  

  I’ve written previously about the apps I use. When it comes to actual productivity methods, though, I’m usually in one of (what I hope are only) two modes: Complicate Mode (CM) or Simplify Mode (SM).

  CM can be fun because it’s not always about a feeling of overwhelm, or over-complicating things. In its healthier form it might be learning about new modes and methods, discovering new ways I could optimise, satiating my manic monkey brain with lots of shiny new tools, and generally wilfully being in the weeds of it all.

  However CM can also really suck, because it absolutely can feel overwhelming, and it can absolutely feel like I’m lost in the weeds, stuck in the mud, too distracted by the new systems and tools and not actually doing anything. CM can also feel like a plateau, like nothing is working, like the wheels are spinning and I don’t know how to get traction again.

  By contrast, SM usually arrives just after one of these stuck-in-the-mud periods, when I’m just tired and over it. I liken it to a certain point on a long flight. I’m a fairly anxious flyer. Never so much that it’s stopped me travelling, but it’s never an A1 top-tier experience for me. However, on a long-haul flight, usually around 3-5 hours in, it feels like I just ‘run out’ of stress. I know this isn’t what’s actually happening, but it seems like I worked myself up too much, and my body just calms itself enough to be resigned to its situation. And then I’m basically just tired and bored for the remainder of the trip.

  So when I’ve had a period of overwhelm, a period of not getting things done, this usually coincides with CM. I say to myself, “If I can just find the right system, tool, method, app, hack, I’ll get out of this rut.” This is bad CM. Not-healthy CM. Once I’m out of that, though (which, for future self-reference, is never as a result of a Shiny New Thing), I’ll usually slide into SM, when I want to ease out of that mode, take care of myself a bit, be realistic, and strip things back to basics. This is usually not just in terms of productivity/work, but usually extends to overall wellbeing, relationships, creativity, lifestyle, fun: all the non-work stuff, basically.

  The first sign I’m heading into SM is that I’ll unsubscribe from a bunch of app subscriptions (and reading/watching subscriptions too), go back through my bank history to make sure I’m not being charged for anything I’m not into or actively using right now, and note down some simple short-term lifestyle goals (e.g. try to get to the gym in the next few days, meditate every other day, go touch grass or look at a body of water once a week etc). In terms of work, it’s equally simple: try to pick a couple of simple tasks to achieve each day (usually not very brain-heavy) and one large task for the next week/fortnight that I spend a little time on each workday as one of those simple smaller tasks. For instance, I might be working on a journal article; so spending a little time on this during SM might not be writing, per se, but maybe consolidating references, or doing a little reading and note-taking for references I already have but haven’t utilised, or even just a spell-check of what I’ve done so far.

  Phase 1 of SM is usually the above, which I tend to do unconsciously after weeks of stressing myself out and running myself ragged and somehow still doing the essentials of life and work, despite shaving hours, if not days, off my life. Basically, Phase 1 of SM constitutes a bunch of exceptionally good and healthy things to do that I probably should do more regularly to cut off stressful times at the pass; thanks self-preservation brain!

  In terms of strictly productivity, though, SM has previously meant chucking it all in and going back to pen and paper, or chucking in pen and paper and going all in on digital tools (or just one digital tool, which has never worked bro so stop trying it). An even worse thing to do is to go all in on a single new productivity system. This usually takes up a whole day (sometimes two) where I could be either doing shit, or trying to spend quality time figuring out more accurately why shit isn’t getting done, or — probably more to the point — putting everything to one side and giving myself an actual break.

  I’ve had one or two moments of utter desperation, when nothing at all seems like it’s working, when I’ve tried CM and SM and every-other-M to no avail; I’ve even tried taking a bit of a break, but needs must when it comes to somehow just pushing on for whatever reason (personal, financial, professional, psychological, etc). In these moments I’ve had to do a pretty serious and comprehensive life audit. Basically, it’s either whatever note-taking app I see first on my phone, or piece of paper (preferably larger than A4/letter and a bunch of textas, or even just whole bunch of post-it’s and a dream. Make a hot beverage or fill up that water bottle, sit down at desk, dining table, lie in bed or on the floor, and go for it.

  Life Audit Part 1: Commitments and needs/wants

  What are your primary commitments? Your main stressors right now? What are your other stressors? Who are you accountable to/for, or responsible for right now? What do you need to be doing (but actually really need, not just think you need) in only the short-term? What do you want to be doing? What are you paying for right now, obviously financially, but what about physically? Psychologically?

  Life Audit Part 2: Sit Rep

  As it stands right now, how are you answering all the questions from Part 1? Are you kinda lying to yourself about what’s most important? How on earth did you get to the place where you think X is more important than Y? What can you remove from this map to simplify things right now? (Don’t actually remove them, just note down somewhere what you could remove.)

  Life Audit Part 3: Tweak and Adjust

  What tools, systems, methods — if any — do you have in place to cope with any of the foregoing? If you have a method/methods, are they really working? What might you tweak/change/add/remove to streamline or improve this system? If you don’t have any systems right now, what simple approach could you try as a light touch in the coming days or weeks? This could be as simple as blocking out your work time and personal time as work time and personal time, and setting a calendar reminder to try and keep to those times. If you struggle to rest or to give time to important people in your life; why? If your audit is richly developed or super-connected around personal development or lifestyle, or around professional commitments, maybe you need to carve out some time (or not even time, just some headspace) to note down how you can reorient yourself.

  The life audit might be refreshing or energising for some folx, and that’s awesome. For me, though, doing this was taxing. Exhausting. Sometimes debilitating. Maybe doing it more regularly would help, but it really surfaced patterns of thinking and behaviour that had cost me greatly in terms of well-being, welfare, health, time, money, and more besides. So take this as a bit of a disclaimer or warning. It might be good to raise this idea with a loved one or health-type person (GP, psych, religious advisor, etc) before attempting.

  Similarly, maybe a bit of a further disclaimer here. I have read a lot about productivity methods, modes, approaches, gurus, culture, media, and more. I think productivity is something of a myth, and it can also be toxic and dangerous. My personal journey in productivity media and culture has been both a professional interest and a personal interest (at times, obsession). My system probably won’t work for you or anyone really. I’ve learned to tweak, to leave to one side, to adjust and change when needed, and to just drop any pretense of being ‘productive’ if it just ain’t happening.

  Productivity and self-optimisation and their attendant culture are by-products of a capitalist system¹. When we buy into it — psychologically, professionally, or financially — we propagate and perpetuate that system, with its prejudices, its injustices, its biases, and its genuine harms. We might kid ourselves that it’s just for us, it’s just the tonic we need to get going, to be a better employee, partner, friend, or whatever; but when it all boils down to it, we’re human. We’re animals. We’re fallible. There are no hacks, there are no shortcuts, and honestly, when it boils down to it, you just have to do the work. And that work is often hard and/or boring and/or time-consuming. I am finally acknowledging and owning this for myself after several years of ignorance. It’s the least any of us can do if we care.

  ---

  This post is a line in the sand with my personal journey. To end a chapter. Turn a page. To think through what I’ve tried at various times; to try and give little names and labels to approaches and little recovery methods that I think have been most effective, so that I can just pick them up in future as a little package, a little pill to quickly swallow, rather than inefficiently stumbling my way back to the same solutions via Stress Alley and Burnout Junction.

  Moving forward, I also want to linger a little longer in the last couple of paragraphs. But for real this time. It’s easy to say that I believe in slowing down, in valuing life and whatever it brings me, to just spend time: not doing anything necessarily, but certainly not worrying about whether or not I’m being productive or doing the right thing.

  I want to have a simple system that facilitates my being the kind of employee I want to be; the kind of colleague I want to be; the partner I want to be; the immediate family member (e.g. child, parent, grandchild etc) I want to be; the citizen, human I want to be. This isn’t some lofty ambition talking. I’m realistic about how much space in the world I am taking up: it’s both more than I ever have, but also far from as much as those people (you know who I mean). I want time and space to work on being all of these people, while also — hopefully — making some changes to leave things in a slightly better way than I found them.

  How’s that for a system?

  Notes

  1. For an outstanding breakdown of what I mean by this, please read Melissa Gregg’s excellent monograph Counterproductive: Time Management in the Knowledge Economy. ↩︎

• Things organised neatly

  December 28, 2023

  

  I spent 2023 learning a great deal about myself. I know everyone always says that around this time of year, but in my case it’s true on a personal, psychological, physiological and personal level. Leaving all of that to one side, it’s also the year that I devoted the most time (too much?) to finding and building a system of notetaking, resource- and time-keeping, and knowledge management that really worked for me.

  At the end of the year I’ve managed to consolidate everything down to a handful of tools:

  • Obsidian (notes, connections, ideas, daily scribblings; always open)
  • Readwise & Readwise Reader (highlights, literature notes, read-later)
  • Raindrop (bookmarks, sorted and organised per life/work commitments, e.g. research, writing, story resources, health, fun stuff)
  • Todoist (task management)
  • Day One (private journaling, morning pages, reflections, mood tracking)
  • IFTTT (general app connections and automation)

  I pay for premium versions of all of the above; partly because it keeps me accountable for what I’m using and doing, but also because I like the apps, have always had great support from their teams, and think they’re products worth supporting, so that those who maybe can’t afford to pay, can still use.

  Project management remains an issue, but I think I’ve finally accepted that I might just have to delegate or outsource some of that, somewhere, somehow.

  Other processes I tried and let go of this year include Notion, bullet journaling, and a variety of other apps like Zapier, ClickUp and Inoreader. I had tried many of these before, but this was a proper test to see if they could be worked into and add value to the system.

  Like many things in life, you’ll hear a million ways to ‘do’ productivity, and you’ll listen to a few key phrases, but you won’t ever take them in, or implement them. The main one for me was ‘ignore every other system and work on your own’. This isn’t to say you shouldn’t check out what others have done, but you cannot and should not then immediately try to copy most of their system.

  I would fall into this trap a lot. It begins with watching a great video by Nicole van der Hoeven, or FromSergio, or even letting out a little squeal when Python Programmer jumps on the Obsidian bandwagon (look, one day I’ll learn Python, but 2024-5 probably isn’t it). You then dive into the description, download every Obsidian plugin they mention, immediately change the frontmatter and template of every current and future note, then tweak your Notion or your Todoist or your calendar or your bullet journal to exactly mirror the Perfect System that this Productivity God hath wrought.

  But of course, none of the systems are perfect. I mean, they might be perfect for Nicole or Sergio or Giles at the time, but these folx are almost certainly tweaking, adjusting, and refining constantly, not to mention that they are informational content creators: they might present a cool method or system that they’ve come across, but they also plainly state in their videos that it might not be for everyone.

  Cherry-picking the bits of different systems that work for me has been a game-changer, as has case-based or small scale testing. It sounds so simple when I type it out like that, and is basically the ethos of every ethical/responsible/sensible experiment ever, but for me, it’s taken some time to really internalise these ideas. In my case, my system/s will never be perfect, because there is no perfect. You just plug away, do the best you can, and try not to let too much obsession with shiny things get in the way of actually working on what you need to work on.

  Organising my notes isn’t my job. Tweaking my frontmatter isn’t my passion. I won’t get promoted for nailing the GTD workflow in Todoist, nor will I feel a warm glow at the end of the day by removing extraneous apps from my phone. For me, if it ain’t broke, I don’t need to lose time trying to fix it. If I find myself obsessing, maybe it’s just time to step away, go and look at a tree, read a book, or play some music.

  My system works for now. I enjoy reading about systems and how other people are thriving, and might take the odd piece of advice on board here and there. But for 2024, my goal isn’t the system; nor is it using my system to be productive. My main goal for 2024 is to be just productive enough, wherever I need to be, to try living for a change.